11.1 OFFICE HOURS FOR STUDENT CONSULTATION

    Faculty members will post and maintain three (3) scheduled office hours per week at different hours and on each day corresponding to the faculty member's teaching schedule. The number of days on which office hours are maintained need not exceed three (3). Faculty members will inform students of these hours and of their availability by appointment at other reasonable times.

    11.2 COMMUNITY ACTIVITIES

    Faculty involvement in both community and professional affairs is recognized as desirable for the University community. Faculty will determine the nature of their participation in community affairs.

    11.3 FACULTY TRAVEL PROVISIONS

        11.3.1 Each department should be provided with funds for attendance of faculty members at professional meetings.

        11.3.2 Utilization and distribution of moneys budgeted to a department to cover expenses for attendance at professional meetings will be approved by a departmental committee appointed for that purpose.

        11.3.3 These moneys will be approved by a dean or his or her designee and be consistent with the regulations of the State, the department and the University.

    11.4 ORGANIZATIONAL CHART

    On September 1 and February 1 of each year, the University will publish and disseminate to all members of the bargaining unit, a complete and updated organizational chart.

     11.5 PUBLIC NOTICES

    The administration will give priority to communication to the negotiation agent with regard to all public notices or press releases concerning policies of the University.

    11.6 INTERNAL GOVERNANCE

    11.7 PARKING

    Adequate free parking will be provided for Montclair State University faculty. Adequacy will be determined jointly by the administration and the Association/Union.

    11.8 FACULTY AFFILIATION—VOTING RIGHTS

        11.8.1 Voting for department chairpersons is limited to full-time faculty members of the University who teach in the department.

        11.8.2 Persons on sabbatical leave or leave of absence are eligible to vote, as are their full-time replacements.

        11.8.3 A full-time faculty member may have a teaching assignment in more than one department and/or College/School. If these assignments are on a continuing basis and if the individual is subject to reappointment, tenure, or promotion actions in the department(s) in which he or she is teaching, he or she has the same rights and privileges in the department as a person teaching full-time in the department.

        11.8.4 If the split assignment is in one College/School, the faculty member will have only one vote in any College/School-wide action. When the split is in more than one College/School, the faculty member will have a vote in each College/School-wide action.

    11.9 SALARY RATE NOTIFICATION

    Along with the first paycheck of each year, the University will provide to each employee covered by this contract notice of that employee’s annual salary rate, guide step and anniversary date for that year to the extent this information is known.

    11.10 EXIT PROCEDURE

Faculty members who are terminating employment with the University must clear the following items and present a signed check sheet to the Personnel/Payroll Office. Listed will be receipt for return of:

    1. All library books to the library;

    2. Any University equipment to the department or area involved (such as media center, etc.);

    3. Parking key card;

    4. University keys.

    Arrangements must be made to submit all grades, with provision for making up any INCOMPLETE or change of grade, and for securing departmental agreement for plans to vacate office. Failure to observe all of the above may result in disciplinary action which might be up to the loss of a day's pay.

     11.11 SUMMER SESSION COURSE CANCELLATION NOTIFICATION

(Text of this provision to be decided)

     11.12 DEPARTMENTAL PROCEDURES AND POLICIES

        11.12.1 Department bylaws will be developed and approved by the department faculty, submitted to the Overview Committee for its review and, if approved, distributed to all members of the department.

        11.12.2 Faculty must be provided with written departmental personnel procedures. If departmental procedures are revised, they must be disseminated to all department members before going into effect.

        11.12.3 Faculty must be notified of pending changes in departmental policies and procedures at least one week prior to the department meeting at which such changes are to be voted upon by the department.

        11.12.4 Minutes of department meetings will be taken and made available to the faculty of the department.

        11.12.5 Faculty on sabbatical leave or leave of absence must be informed of the availability of released time opportunities, career development programs, grants, etc. at the same time as the communication goes to the faculty on campus.

    Compliance with Section 11.12.1 through Section 11.12.5 above will be the responsibility of the department chairperson.

     11.13 DEFINITION OF SENIORITY

     The following concepts will be considered when defining seniority for personnel action purposes:

        1. All service in regular (not adjunct) faculty line, whether it be a full or part-time assignment, will count.

        2. Service as a substitute for a person on LOA or sabbatical leave must be counted, if the substitute was employed in a regular faculty line.

        3. Leave of absence without pay does not count for seniority as it applies to tenure criteria.

        4. Sabbatical or medical leave would count for seniority purposes.

     11.14 ASSIGNMENT OF NON TEACHING DUTIES

     11.15 EXTENSIONS OF LEAVES OF ABSENCE WITHOUT PAY

     It is understood that a faculty member on LOA without pay will return to service at the termination of the leave, unless he or she has applied for an extension of that leave prior to November 1 in the Fall semester, and April 1 during the Spring term. Such extensions must be consistent with the provisions for leave limitations in the State Contract, Article XXVI.B [pages 42-43].

     11.16 OFFICIAL FILES

    The official files for personnel actions are those maintained in the Office of the Vice President for Academic Affairs.

     11.17 SAFE CONDITIONS

     11.18 FACILITIES COMMITTEE

     11.19 JOINT APPOINTMENTS

        11.19.1 OCCASIONAL JOINT APPOINTMENTS

        11.19.2 GOVERNANCE OF MASTER CONTRACT AND LSPA

        11.19.3 ELIGIBILITY FOR JOINT APPOINTMENTS

Faculty eligible for joint appointments are those who can teach, do research, and/or seek, secure, and administer grants in two academic units.

        11.19.4 TEACHING LOAD

        Joint appointments mean that the faculty member's teaching load and other load time, or other programmatic involvements are distributed across two departments or one department and a non-departmental unit. The two units need not be in the same College/School.

        11.19.5 HOME AND PARTICIPATING ACADEMIC UNITS

        The term department specifies a traditional academic department located in a College or School of the University which recommends the hiring of faculty and recommends their reappointment, tenure and promotion. Home departments must be academic departments. A participating unit may be an academic department or a center, institute, or other academic component established and recognized by the University as responsible for teaching and/or the coordination of an academic program in more than one department.

        11.19.6 IDENTIFYING DEPARTMENTS AND NON-DEPARTMENTAL UNITS

        The Provost will identify departments and non-departmental units which can serve as sites for joint appointments. Before faculty can seek a joint appointment, bargaining unit members involved in a potential home department or participating unit, must prepare and approve procedures by which any required input for faculty holding joint appointments will be collected and shared by the participating unit and used by the home department. Such procedures must be approved by the Overview Committee prior to any joint appointment.

        11.19.7 CREDENTIALS FOR JOINT APPOINTMENTS

            11.19.7.1 Terminal degrees in the two fields located in the two units making the joint appointment,

            11.19.7.2 Demonstrated expertise in two or more academic fields sufficient to justify the joint appointment in both units involved.

        11.19.8 STRUCTURE AND PROCEDURES FOR JOINT APPOINTMENTS

            11.19.8.1 All joint appointments combine a home department and a participating unit.

            11.19.8.2 A joint appointment implies a teaching load with a maximum of 75% and a minimum of 50% in the home department; or a maximum of 50% and a minimum of 25% in the participating unit, or involvement in a program in the participating unit consisting of the direction of student research, advisement, program development or other similar involvement deemed by both units to be adequate for a joint appointment.

            11.19.8.3 Faculty joint appointments in units other than departments must be based on academic and not administrative work. For example, a director could not be said to hold a joint appointment in a unit simply by virtue of the directorship, but must be engaged in academic work within the unit as well.

        11.19.9 HOME DEPARTMENT

        The joint appointee will be considered a member of the home department for purposes of faculty rank, status, seniority, workload, and eligibility for sabbaticals and other leaves. Faculty may seek and secure FSIP projects only through the home department.

        11.19.10 FSIP CREDIT HOURS

        FSIP credit hours will be allocated in proportion to the joint appointee's load distribution across the home department and participating unit. Fractions of credit hours will be adjusted by using more than one semester to average out the distribution where necessary.

         11.19.11 VOTING AND PARTICIPATORY RIGHTS

        When both are academic departments, the joint appointee will participate and have voting rights in governance of the home department only.

            11.19.11.1 The joint appointee will participate in personnel actions in the home department only.

            11.19.11.2 A joint appointee may, however, participate and vote on curriculum and other non-personnel matters in both the home department and participating unit.

        11.19.12 WORKLOAD

        Joint appointees are not expected to meet higher standards than faculty not holding joint appointments or to do greater amounts of committee work or other departmental/unit assignments.

            11.19.12.1 The chair of the home department and chair or director of the participating unit must ensure that joint appointees do not receive double committee loads.

         11.19.13 DEPARTMENTAL RESPONSIBILITIES

        The home department is responsible for providing office space, photocopying, travel allotments, and all other necessary working conditions to the joint appointee that are normally associated with department membership.

            11.19.13.1 By mutual consent, the home department and participating unit may share office space and supply allocations to the joint appointee.

            11.19.13.2 The home department chairperson is responsible for preparing the schedule of the joint appointee in consultation with the chair or director of the participating unit.

        11.19.14 PROCESSING OF PERSONNEL ACTIONS

        The home department is responsible for processing all personnel decisions regarding the joint appointee.

            11.19.14.1 These personnel actions include reappointment, tenure, promotion and any other personnel actions involving the joint appointee.

            11.19.14.2 All observations, evaluations, and personnel actions involving joint appointees must be in accordance with the State Contract and this Local Selected Procedures Agreement. Peers providing formal, required input must be members of the bargaining unit.

            11.19.14.3 Where a joint appointment is held in a unit other than a department, personnel evaluations will be carried out only by tenured faculty holding academic appointments in that unit.

            11.19.14.4 If no other tenured faculty are available within the participating unit to provide evaluative input to the home department, the participating unit must turn to faculty with comparable credentials to play that role, with Overview Committee approval as is the case when departments have too few eligible members to carry out evaluation functions.

        11.19.15 INPUT OF PARTICIPATING UNIT

        The participating unit provides input to the home department PAC. The home department weighs this input in proportion to the time devoted to each unit in the years considered for any personnel action.

            11.19.15.2 The home department is responsible for receiving the evaluation materials from the participating unit and for making all recommendations for personnel actions.

         11.19.16 SETTLEMENT OF COMPLAINTS

        Considering the complex challenges presented by a joint appointment, the associated deans and chairpersons should make their best efforts to encourage prompt settlement of complaints or grievances that may arise between the home department and participating unit, especially in such matters as personnel actions, scheduling and support services.

         11.19.17 CURRENT FACULTY MEMBERS

            11.19.17.1 Current faculty members may apply for a joint appointment if they believe they meet the eligibility requirements and desire to participate in both units.

            11.19.17.2 Joint appointments will be made upon the application of the faculty member, and with the approval of the chair(s), dean(s), director and other University administrators.

            11.19.17.3 The regulations above regarding personnel decisions and all other decisions for joint appointees take effect in the semester in which the joint appointment begins.

            11.19.17.4 Both the home department and the participating unit will make every effort to ensure their mutual support for the joint appointment.

         11.19.18 NEW APPOINTMENTS

        When the Provost determines that a new search may yield a joint appointment, and with the consent and approval of the chair(s), dean(s), director, and other university administrators involved, the search committee will consist of members of the two units in proportion to the on-load time devoted to each unit. In cases where other than an academic department is involved, there will be one representative to the search committee from the participating unit.

            11.19.18.1 Joint appointment searches must follow all contractual and University Affirmative Action procedures and guidelines.

            11.19.18.2 At the time an offer of a joint appointment is made, the University must inform the candidate of all policies regarding joint appointments and must give the candidate a copy of this agreement.

           11.19.18.3 The joint appointee will be informed in writing that the home department will be responsible for all matters related to his or her employment.

           11.19.18.4 If both units are academic departments:

                11.19.18.4.1 At the time of appointment, the new joint appointee must designate one of the units as the home department and the other as the participating unit, except:

                11.19.18.4.2 If one department has more than 50% of the teaching load for the first year, that department automatically becomes the home department.

            11.19.18.5 In the event of a shift in the teaching responsibilities of the joint appointee, he or she may choose once during the first two years of the appointment to reverse the designations of home and participating departments, provided the new proposed home department approves.

            11.19.18.6 The tenure decision will be made by the home department PAC with input from the participating unit in proportion to the on-load time devoted to each unit.

        11.19.19 FACULTY RIGHTS IF JOINT APPOINTMENT IS TERMINATED—CURRENT FACULTY AND NEW APPOINTMENTS

        If a programmatic change should eliminate the need for the joint appointment, or the need for the academic specialty of the joint appointee, the faculty member involved retains a full appointment in the home department.

         11.19.20 CONFLICT ON REAPPOINTMENT OR TENURE

         In case of a conflict on reappointment or tenure, the home department will make the final decision.

             11.19.20.1 If the participating unit decides against reappointment, the home department's positive recommendation constitutes an offer of full appointment in the home department.

             11.19.20.2 A positive evaluation by the participating unit constitutes input to the home department PAC and chair.

             11.19.20.3 If a participating unit offers a positive evaluation, but the home department PAC votes against reappointment or tenure, a single, negative recommendation goes from the PAC to the home department chair. The participating unit's evaluation, however, remains a part of the joint appointee's personnel file.

         11.19.21 TERMINATION OF A JOINT APPOINTMENT

        Termination of a joint appointment may be initiated by the faculty member, the PACs or chairs of the home department or participating units involved in the appointment or the dean(s) of the School(s) or College(s). If there is no agreement among the aforesaid to terminate the joint appointment, the President or his or her designee will make the final determination. When joint appointments are terminated through this procedure, the joint appointee retains full rights in the home department.