Local 1904
Back to Local Negotiations Page Main Menu
5. SABBATICAL LEAVES
[Articles 5.1 through 5.3.8 are quoted from the State Contract, Article XXVII, pages 45-46]
5.1 [State Contract Article XXVII.A.1]
The STATE agrees to continue, as herein modified, a sabbatical leave program. In each year of this Agreement the State Colleges will be authorized to grant one hundred sixty (160) half-year leaves. At each College two (2) half-year leaves may be combined into one (1) full-year leave. These leaves will be apportioned among the Colleges on a basis proportional to the number of eligible faculty members and librarians at each College with at least six (6) consecutive years of service at a College.
5.2 ELIGIBILITY - APPLICATION - APPROVAL
5.2.1 [State Contract Article XXVII.A.1]
All full-time tenured faculty members . . . and librarians who, as of June 30 prior to the year for which the leave is requested, have completed a period of six (6) or more consecutive years of service at a College shall be eligible to apply for a sabbatical leave during the 1995-96, 1996-97, 1997-98, or the 1998-99 academic years. Sabbatical leaves are granted no more frequently than once every seven (7) years.
5.2.2 [State Contract Article XXVII.A.2.a]
Application shall be submitted to the President of the College no later than February 1st of each year.
5.2.3 [State Contract Article XXVII.A.2.b]
Application may be made for the purpose of pursuing a substantial project designed to yield publishable results and/or enhance competency as a scholar or teacher. Sabbatical leaves may also be granted for the pursuit of an accredited terminal degree program in an appropriate field of study. For faculty in the area of the fine and performing arts, creative work may be considered the equivalent of scholarship.
5.2.4 [State Contract Article XXVII.A.2.c]
A committee will be established under the governance structure of each College to review the academic merits of each application and make recommendations to the President. The UNION shall have the right to appoint one employee observer to such committee. The committee shall conduct its review and make its recommendations by no later than March 1st of the year involved.
5.2.5 [State Contract Article XXVII.A.2.d]
The President shall take into consideration the recommendations of the committee and shall make recommendations for approval or disapproval to the Board of Trustees.
5.3 TERMS OF SABBATICAL LEAVE
5.3.1 [State Contract Article XXVII.B.1]
Half-year leaves shall be at the rate of three-quarters (3/4) salary.
5.3.2 [State Contract Article XXVII.B.2]
Full-year leaves shall be at the rate of half (½) salary.
5.3.3 [State Contract Article XXVII.B.3]
For librarians, half-year leaves shall be five (5) months, and full-year leaves ten (10) months.
5.3.4 [State Contract Article XXVII.B.4]
The period of the leave shall be credited for increment purposes, where such credit is relevant.
5.3.5 [State Contract Article XXVII.B.5]
A faculty member or librarian on sabbatical leave shall be entitled to the continuation of pension and insurance program benefits as provided in the applicable plans.
5.3.6 [State Contract Article XXVII.B.6]
Each faculty member or librarian accepting a leave must sign a written statement obligating him or her to continue to serve for at least one (1) year after expiration of the term of the leave, unless waived by the President of the College.
5.3.7 [State Contract Article XXVII.B.7]
Faculty members or librarians on such leave are permitted to receive additional compensation in the form of fellowships, government grants, and honoraria for purposes related to the leave and part-time employment directly related to the project at an institution where they are in residence for the purpose of study and research in addition to the partial salary from the College, provided that total compensation from all sources does not exceed such faculty members’ full salary at the College. The leave may not be used to accept paid employment during the period of the leave except as provided above.
5.3.8 [State Contract Article XXVII.B.8]
Faculty or librarians on sabbatical leave may engage in outside employment if it does not conflict with the purpose of the sabbatical leave or N.J.A.C. 9:2-1O.1, et seq., and the faculty member or librarian reports the outside employment before going on leave
Local Negotiations Main Menu To Top of This Page
5.4 LOCAL APPLICATION AND REVIEW PROCEDURES
5.4.1 Applications should be made on the forms provided to the appropriate department chairperson on or before the date stated in the University administrative calendar. The applicant should clearly state the objective and/or goals of the proposed sabbatical leave and develop fully (where applicable) the problem, the plan, and process/methods for achieving the stated objectives. Supporting or corroborating documents are especially useful.
5.4.2 Applications will be reviewed and recommendations made by the Department Personnel Advisory Committee, the department chairperson, and the dean of the College/School. All applications and recommendations will be forwarded to the office of the Vice President for Academic Affairs.
5.4.3 The VPAA will forward all applications and recommendations to the Sabbatical Review Committee for review and recommendations.
5.4.4 COMMITTEE RECOMMENDATION
The Committee must consider all applications and recommendations submitted and will develop a rank-ordered list of those individuals recommended for sabbatical leave. The report of the Committee will be forwarded to the VPAA.
5.4.5 RECOMMENDATIONS¾ VPAA
The VPAA will consider the recommendations of the department PAC, chairperson, dean, and Sabbatical Review Committee. The VPAA will make a recommendation to the President and will forward a copy to the candidate.
If the VPAA reverses a positive recommendation by the Sabbatical Review Committee, the reason(s) for this reversal must be given in the recommendation to the President.
In case of a reversal of a positive recommendation made by the Sabbatical Review Committee, the candidate may request an informal discussion with the VPAA. The request must be made within three (3) working days of receipt of the recommendation. The discussion should take place within three (3) working days of receipt of the request. Following the discussion, the VPAA must, within three (3) working days, notify the candidate in writing of the final recommendation.
5.4.6 NOTIFICATION OF ACTION
The applicant must be informed in writing at each and every level of consideration of the recommendations and reasons given (if not recommended) within three (3) working days of the actions taken.
5.4.7 APPEAL PROCEDURE
An applicant may appeal a negative recommendation from the Sabbatical Review Committee to the University Faculty Review Board within seven (7) days of receiving notification from the Sabbatical Review Committee of its recommendation. (See Section 1.3.2.)
5.4.8 FINAL RECOMMENDATIONS
All recommendations will be forwarded to the President, who will make her or his recommendations to be acted upon by the Board of Trustees.
5.4.9 SABBATICAL LEAVE REPORT
Faculty members receiving a sabbatical leave will submit a summary of the activities or project accomplished during the Sabbatical within four weeks after returning to the University. This summary will be submitted to the President or his or her designee through the usual administrative channels, and a copy placed in the appropriate file.
Local Negotiations Page Main Menu To Top of This Page